Terms and Conditions

1. General

1. The aim of these Terms & Conditions is to provide clarity regarding Membership to Feldon Valley Golf Club and to help our valued members underastand benefit, obligations and restrictions during their time with us.
2. These Terms & Conditions are updated from time to time and are displayed on our website at all times. Any changes to these T&Cs will be communicated to all members at that time.

2. Definitions

1. You, the Member – all the people named over the page.
2. The Company/Club – Feldon Valley (UK) Ltd, Feldon Valley Golf Club.
3. Your Renewal comprises of a renewal form and invoice including these Terms and Conditions of membership.

3. Applications & Joining Process

1. Membership application Forms (including payment terms) must be properly completed. No application will be accepted until clearance of funds and/ or the appropriate Direct Debit form is completed. Acceptance to membership shall be the sole discretion of Feldon Valley(UK)Ltd.

4. Membership Period

1. The Feldon Valley membership year runs from the 1st May to 30th April. Anyone taking out a membership of Feldon Valleyis agreeing to pay for their membership up to the end of that membership year. Failure to pay will prevent access to the Golf Course and may result in legal action to recover unpaid membership fees including any legal costs incurred by Feldon Valley(UK)Ltd.

5. Fees – Membership & Green Fees

1. Membership subscription fees will be published on our website www.feldonvalley.co.uk
2. Annual subscription renewals will be invoiced 30 days prior to the end of the membership year. Failure to pay by the due date will result in the termination of your membership of Feldon Valley Golf Club.
3. Should someone join between May 1st and June 30th the full annual subs will be due despite the shorter period of Membership.
4. From July 1st a pro rata charge will be applied for the membership with the member paying from the date of joining until the end of the Membership Year.
5. Membership subscriptions can be paid either by credit/debit card, BACS or monthly by direct debit. Direct Debit payments will incur a one offadministration service charge. Members wishing to pay by D/D will be required to pay the first month’s membership upfront, along with the union fee and any service charge. D/D’s will cease at the end of the membership year and will need to be re-instated at the beginning of the following membership year.
6. Every member of Feldon Valley will be liable for the Bucks Berks and Oxon Golf Association annual fee. These fees will be displayed on the club website. Feldon Valley acts as collector of this fee and passes it on to the BB&O.
7. As a member of Feldon Vallery Gold Club every member play the English Golf union fee which provide you with £10m worth of personal liability insurance. Should you be involved in any incident the could lead to claim you should refer directly to the terms of the insurance for details. Visit their website for more information: https://www.englanggold.org/member-personal-liability-insurance

6. Missed Payments & Arrears

1. If a member defaults on a Direct Debit payment, an administration charge will be applied for each month that a D/D fails to be paid to Feldon Valley(UK)Ltd.
2. Feldon Valley(UK)Ltd reserves the right to use a debt collection agency to collect outstanding balances owed to them.
3. Debt outstanding for over 30 days may be referred to a debt collection agency. A charge will be applied to the outstanding balance to cover the debt collection charges.

7. Termination of Membership

1. Membership to Feldon Valley Golf Club will automatically end on the final day of the Membership Year – April 30th. Should a member wish to renew their membership a new application will be set up and the Golf Team will assist and communicate accordingly.
2. Feldon Valley(UK)Ltd reserves the right to cancel or suspend membership at any time in the following circumstances:
   1. If a Member commits a serious or repeated breach of our Terms and Conditions or the Club Rules and the breach, if capable of remedy, is not remedied within 7 days of receipt of a default notice. No refund will be due to the member if the membership is ended in this way.
   2. If any part of a membership fee due by a Member is not paid (by way of cleared funds) or on before its due date.
   3. If a Member provides us with details which the Member knows to be false when applying for membership and the false declaration would have reasonably affected our decision to grant membership to that Member. If Feldon Valley(UK) Ltd terminates this Agreement for any of the above reasons, Feldon Valley(UK) Ltd reserves the right to retain all monies that a Member has paid under his Agreement.
   4. Notice of early termination or suspension of membership will be provided in writing from Feldon Valley (UK) Ltd.
3. c. Should a membership be cancelled due to a breach of Feldon Valley (UK) Ltd terms and conditions of membership, the Member will have a right to appeal within 14 days of receiving notice.
4. Once a membership is terminated, the member will have 12 months on use any money on their Feldon Valley Bar Card. After This point, the credit will be removed. Any Credit must be used at Feldon Valley and this is not refundable or transferable.

8. Changing Membership Category

1. Members can upgrade their membership category during the membership year. A pro-rata payment for the change in category will be charged. Membership cannot be downgraded during the membership year, however upon renewal the member can downgrade their membership.

9. Guests

1. Members wishing to introduce guests must observe the relevant Club Rules and Feldon Valley(UK)Ltd reserves the right to refuse entry to guests, including, but not limited to former Members whose Membership has been terminated by the Company.
2. Guests must pay the appropriate green fee prior to playing golf. For the duration of permitted use of the Club, guests must observe these Terms and Conditions, including the “Disclaimer” and “Health and Safety” conditions as though they were fully paid Members. Guests must be accompanied on the course by the Member introducing them.
3. Members can introduce an unlimited number of guests in their membership year, however there is a limit of 3 guests per day, all of whom must play in the same group as the member.

10. Club Rules

1. These terms and conditions, along with the contract, form the principle agreement between you and Feldon Valley(UK)Ltd. In signing the Terms and Conditions, the Member is expected to understand and comply with the Club Rules. The Company may sometimes need to make changes to the Club Rules and if we do this we will communicate this via Memcom and, where reasonably possible, display notices in the Club notifying you of the change at least 45 days beforehand.

11. Health and Safety

1. Feldon Valley(UK)Ltd will endeavour to take due care to provide a safe environment for Members. As part of membership, Members are expected to abide by notices, signs and information provided for their safety and the safety of others.
2. Fire exits, which are clearly marked, are in the interest of public safety and in the event of fire and/ or on hearing the fire alarm, Members and guests are asked to make their way in an orderly fashion to the nearest available safe exit.
3. Signage and cordoned off areas on the course must be respected at all times.
4. Greenkeepers should always have right of way on the course. Members and Visitors must wait for the Greenkeeper to move out of the way before taking their shot.
5. As a member of Feldon Valley Golf Club every member pays the English Gold union fee which provided you with £10m worth of personal liability insurance. Should you be involved in any incident that could lead you to a claim you should refer directly to the terms of the insurance for details.

12. Members Code of Conduct

1. Feldon Valley(UK)Ltd reserves the right to restrict and/ or prevent entry of Members and guests and/or to terminate membership by reason of breach of our Terms and Conditions. Members and guests must at all times comply with the Club Rules including but not limited to the following points:
   1. Be suitably attired having regard to the occasion and/or intended use of facilities/premises;
   2. Demonstrate good order and behaviour to each other and to the staff. The use of abusive and/ or profane language and the threat of, or use of, violence will not be tolerated.
   3. Comply with these Terms and Conditions including those headed “Health and Safety”
2. The Company reserves the right to require any Member to make good any damage or destruction of the premises or facilities caused by the Member’s negligence, default or wrongful act.

13. Loss of Playing Time

1. Loss of playing time due to weather will not be compensated and should be viewed as a force majeure that Feldon Valley (UK) Ltd has no control over. Feldon Valley (UK) Ltd does commit to taking all available steps to open the Golf Course, but will not do so if the conditions pose a risk to the players or if allowing play will damage the course beyond reasonable expectations.
2. There is no automatic compensation for days or time lost due to pandemics, nationwide restrictions imposed upon Feldon Valley or any other scenario by which the Golf Club is forced to close due to external circumstances.
3. Feldon Valley will close for course maintenance on certain times each year and although we will always endeavour to open at least part of the course, on certain days we will close the course for critical maintenance work. On these days there will be no access at all and we will communicate this with at least 1 week notice wherever possible.
4. The Golf Club will not be staffed on Christmas Day, but Members will be permitted to play. We urge you to inform someone of your activity as you will not have any support on the site on this day.

14. The Clubhouse & Property

1. All members have access to use the Locker Rooms when playing golf and lockers can be used without charge as long as personal belongings are removed after playing golf.
   1. Lockers can be rented for the duration of the membership year and keys then do not need to be returned or left on site.
   2. These lockers are only to be used for storing personal items reltated to activity at the Club and must not pose a risk to the property or others and must not breach any laws.
2. Membership to Feldon Valley Golf Club does not provide access to the Fitness Suite, but this can be added as an extra. Golf Members are very welcome to join organised classes without joining the Fitness Suite.
3. Membership to Feldon Valley Golf Club does not guarantee access to the Bar or Restaurant and this is totally dependant on availability. Should a Member wish to eat with us we would always encourage to book a table to avoid disappointment.
4. Golf Members are very welcome at the Hotel Bar if there is seating available.

15. Loss, Injury or Death

1. Personal Effects
   1. Our liability to compensate you for any loss or damage (in the case of loss or damage other than death or personal injury) is limited to a reasonable amount having regard to such factors as whether the damage was due to a negligent act or omission by us. Members and the guests of any Members are otherwise responsible for their personal possessions, equipment and vehicles (and their contents) parked in the car park and are advised not to bring valuable possessions onto the premises.
2. b. Disclaimer – The Company will use its reasonable endeavours to ensure that all facilities are maintained in full working order and the Company will compensate the Member for any loss or damage which the Member may suffer if the Company fails to carry out its obligations under this Agreement or to a reasonable standard or breaches any duties imposed on the Company by law (including if the Company causes the death or personal injury to the Member by the Company’s negligence) unless that failure is attributed to: i) theMember’smisuseofthefacilities; ii) the Member’s disregard or breach of health and safety rules and procedures of the premises or breach ofthis Agreement; iii) a type or level of exercise/use which is notsuited to the Member’s physical limitations or otherwise aggravates ailments, disability or life-threatening conditions; iv) other circumstances attributable totheMember’s own fault; v) a third party unconnected with our provision of services underthis Agreement; vi) events which neither we nor our suppliers could have foreseen or forestalled even if we had taken all reasonable care. Members must seek medical advice as necessary to ensure that the intended exercise/use will not adversely affect the Member’s health and physical condition. The Company will not accept any responsibility or liability for injury, disablement, or loss of life where this is caused by the circumstances above. Each Member accepts Membership on the condition that it is the Member’s responsibility to obtain proper medical advice at all times with regard to any exercise intended to be carried out at the premises. Each Member undertakes to keep the Company and its staff free and harmless from liability which arises as a result of breach of this condition.